Medical billing & claims processing
Clean. Accurate. Fast.
Get expert help with coding, claims submission, and denials management. Our HIPAA compliant team focuses on lowering your AR aging and improving your clean claim rate. We prioritize your financial outcomes over simple hours billed to ensure your practice remains profitable.
From $8/hr·HIPAA + BAA at company level·87% first-appeal success·Live in ~2 weeks
Recognized by Clutch
Top 2026 Awards for Medical Billing, Claims Processing, and Payment Processing
Verified client reviews
What clients say on Clutch.
Unfiltered, third-party-verified reviews pulled live from our Clutch profile.
5.0
- “The entire team communicates promptly and with great attention to detail.”
Managing Partner, Vello Property Management Verified Review - “The distinction here is their personalized level of service and broad technical depth for the cost.”
Product Management Executive, National University Verified Review - “I had such a good experience working with them.”
Manager of Customer Success, LiveHelpNow LLC Verified Review - “We're impressed with their attention to detail. They've also never done the same mistake twice.”
Executive, Imagine Advanced Dental Arts Verified Review - “I don't have any complaints at all.”
CEO, ReVerb Verified Review - “HelpSquad is very easy to work with and always willing to make changes on the fly with little to no delay.”
Director, Restore Verified Review - “Their responsiveness is impressive.”
Director of Marketing, Mason Bottle Verified Review - “HelpSquad gave us the freedom to focus on more important tasks.”
Manager of Sales, Big Month Survey Verified Review - “The team has been responsive and helpful.”
Department Director, Azzur Group Verified Review - “They listened to our specific needs and tailored a solution that fit us.”
Managing Partner, InsaneLab Verified Review - “They are very responsive.”
Owner, New Horizon Movers Verified Review
Why HelpSquad medical billing
Cleaner claims. Faster cash.
Four pillars that separate HelpSquad revenue cycle from a freelance biller or a generic BPO.
01
Accurate coding, specialty-specific.
CPT, HCPCS, ICD-10, and modifier accuracy. Dental CDT codes. Hospital UB-04. Our coders are trained per specialty - not a single flat rate for every chart.
02
Clean claims, faster reimbursements.
Claims scrubbed and submitted through your clearinghouse with fewer rejections on the first pass. Less rework, faster cash, cleaner A/R aging.
03
87% first-appeal success on denials.
Denials worked aggressively. Root-cause analysis, payor-specific appeals, and sustained A/R follow-up. We document the outcome so your team sees what moved.
04
Patient-responsibility with empathy.
Statement management, payment plans, and patient-responsibility collection calls - handled with empathy, consistency, and documented outcomes.
Practice operations, handled.
If your clinicians are doing it, your front desk is drowning in it, or your last vendor dropped the ball on it - we staff for it.
Appointment Scheduling
Phones answered, calendars filled, no-shows reduced. 24/7 if you need it.
Patient Intake
New-patient forms, eligibility, insurance capture - clean before the visit.
Insurance Verification
VOBs, eligibility, benefit breakdowns. Done before the appointment.
Prior Authorization
Documentation, payer follow-up, and approvals on the first try.
Medical Billing & Claims
Posting, EOBs, AR, appeals, collections - the full revenue cycle.
Denial Management
Root-cause review, appeals, resubmissions. Recovered revenue, faster.
After-Hours Coverage
Evenings, weekends, holidays. Your team off-call.
Telehealth Coordination
Setup, reminders, tech-issue triage, no-show recovery.
Medical Scribing
Real-time and async charting. Clinicians out of the EHR after hours.
Six lanes of revenue cycle work.
Focus on the specific area that needs immediate improvement. Scale your service as the recovered revenue proves the strength of our partnership.
01
Coding & charge entry.
CPT, HCPCS, ICD-10, CDT (dental), and UB-04 (hospital). Charge entry from your EHR into your billing system, specialty-specific modifier accuracy.
02
Claims submission & scrubbing.
Claims scrubbed for eligibility, modifier, and payer-specific rules before submission. Cleaner first-pass rate, fewer rejections.
03
Payment posting & reconciliation.
ERA/EFT posting, manual EOB posting where needed, and payment reconciliation against your ledger. Variances flagged, not buried.
04
Denial management & appeals.
Root-cause analysis on every denial. Payor-specific appeal templates, documentation chased from clinicians, and appeals filed within deadlines. 87% first-appeal success rate.
05
Accounts receivable follow-up.
Aging AR worked by payor and by aging bucket. Sustained cadence instead of quarterly sprint-clean-up. Cleaner A/R aging within 90 days.
06
Patient statements & payment plans.
Statement generation, patient-responsibility collection calls, payment-plan management, and financial-assistance screening. Empathetic and compliant.
About a HelpSquad VA
Meet our team
The billers behind cleaner claims and faster cash.
Four HelpSquad medical billing specialists who run revenue cycle work for US practices every day. Short intros so you see who is on the other side of the claim.
Services at a glance
Billing expertise by specialty.
Specialty-specific coding accuracy and payor-specific appeal templates across every major specialty.
01
Primary Care Billing →
CPT/HCPCS coding, E/M modifier accuracy, clean claims submission, denial appeals, and AR follow-up.
02
Specialty Practice Billing →
Surgical, cardiology, orthopedic, ophthalmology, dermatology, GI - specialty-specific coding accuracy with payor-specific appeal templates.
03
Dental Billing & Insurance →
CDT ortho and general dental coding, pre-auths, secondary-insurance chase, and aging A/R.
04
Behavioral Health Billing →
CPT/HCPCS, EAP verification, sliding-scale documentation, and telehealth coding.
05
Home Care & Hospice Billing →
Authorization management, visit-billing accuracy, Medicare hospice benefit claims, and EVV compliance.
06
Hospital Billing & Claims →
UB-04 facility claims, CPT professional claims, denial appeals, and aging AR at hospital scale.
Clearinghouses we support
Clearinghouse coverage. Already integrated.
Integrated with every major clearinghouse. Pick yours, we'll work inside it.
Fully Integrated Revenue Cycle
End-to-end coverage. Not just claims entry.
HelpSquad runs the full revenue cycle, not a single step.
Medical billing in production
Real revenue cycle outcomes from real practices.
A six-figure A/R recovery in 60 days at a New Jersey dental practice, and a US third-party billing operation HelpSquad scaled to 30+ billers running 100+ claims per rep per day.
Transparent pricing
Simple rates. Nothing to hide.
$8-$13/hour for staffing. Managed teams custom-priced.
Frequently asked
Answers before you ask.
What does HelpSquad medical billing cover? End-to-end revenue cycle: coding, claims submission, payment posting, denial appeals, AR follow-up, patient statements, and payment-plan management.
How is your first-pass clean claims rate? Our target is consistent clean-claim rate above 95% after the first 60 days on an engagement.
Are your billers HIPAA-compliant? Yes. BAA signed at the company level, secure virtual desktop for every billing-system session.
How quickly can you stand up a billing team? About two weeks from discovery call to go-live for a pilot specialty or service line.